Privacy Policy

At Peoly, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruitment network management platform. Please read this policy carefully to understand our practices regarding your data.

1. Information We Collect

1.1 Information You Provide

We collect information you directly provide to us, including:

• Account Information: Name, email address, company name, LinkedIn profile
• Candidate Data: Resumes, CVs, contact information, work history, skills, and other professional information you upload
• Communication Data: Messages, feedback, and correspondence with us or other users
• Payment Information: Billing details and transaction history (processed securely by third-party payment processors)

1.2 Automatically Collected Information

When you use Peoly, we automatically collect:

• Usage Data: Pages viewed, features used, search queries, time spent on platform
• Device Information: IP address, browser type, operating system, device identifiers
• Cookies and Similar Technologies: Session data, preferences, authentication tokens
• Log Data: Access times, error logs, performance data

1.3 Information from Third Parties

We may receive information from third-party services like LinkedIn when you use our browser extension or authenticate through OAuth. This data is collected in accordance with their respective privacy policies and your consent.

2. How We Use Your Information

We use the collected information for the following purposes:

• Service Provision: To provide, maintain, and improve Peoly's features and functionality
• AI-Powered Features: To enable intelligent candidate search and matching using AI algorithms
• Analytics: To generate network insights, reports, and visualizations
• Communication: To send you updates, notifications, and respond to your inquiries
• Security: To protect against unauthorized access, fraud, and abuse
• Compliance: To comply with legal obligations and enforce our Terms of Use
• Personalization: To customize your experience and provide relevant recommendations
• Payment Processing: To process subscriptions and transactions

3. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), we process your personal data based on:

• Consent: You have given explicit consent for specific processing activities
• Contract Performance: Processing is necessary to fulfill our service agreement with you
• Legal Obligations: We must process data to comply with legal requirements
• Legitimate Interests: Processing is necessary for our legitimate business interests, balanced against your rights

4. Data Sharing and Disclosure

We do not sell your personal information. We may share data in the following circumstances:

• With Your Consent: When you explicitly authorize sharing (e.g., anonymized candidate profiles)
• Service Providers: Third-party vendors who perform services on our behalf (hosting, analytics, payment processing)
• AI Processing: OpenAI and other AI service providers for candidate analysis and search functionality
• Business Transfers: In connection with mergers, acquisitions, or asset sales
• Legal Requirements: When required by law, court order, or government request
• Safety and Protection: To protect rights, property, or safety of Peoly, users, or the public

5. Data Security

We implement industry-standard security measures to protect your information:

• Encryption of data in transit (HTTPS/TLS) and at rest
• Regular security audits and vulnerability assessments
• Access controls and authentication mechanisms
• Secure infrastructure hosted by reputable cloud providers
• Employee training on data protection and privacy

However, no method of transmission over the Internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Your Rights and Choices

You have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal data (subject to legal obligations)
• Data Portability: Receive your data in a structured, machine-readable format
• Object to Processing: Object to certain types of data processing
• Withdraw Consent: Withdraw consent for processing at any time
• Restrict Processing: Request limitation on how we use your data

To exercise these rights, please contact us at vitalii@techwavehires.com. We will respond within 30 days.

7. Data Retention

We retain your information for as long as necessary to:

• Provide our services and maintain your account
• Comply with legal, tax, and accounting obligations
• Resolve disputes and enforce our agreements
• Maintain business records and backups

When you delete your account, we will delete or anonymize your data within 90 days, except where we are required to retain it for legal purposes.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Essential Cookies: Required for authentication and core functionality
• Performance Cookies: Analyze usage patterns and improve service performance
• Functional Cookies: Remember your preferences and settings

You can control cookies through your browser settings. Disabling certain cookies may limit functionality.

9. International Data Transfers

Peoly operates globally, and your data may be transferred to and processed in countries outside your residence, including the United States. We ensure appropriate safeguards are in place through Standard Contractual Clauses (SCCs) and compliance with applicable data protection laws.

10. Children's Privacy

Peoly is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal data, please contact us, and we will delete it promptly.

11. Third-Party Services

Peoly integrates with third-party services, including:

• LinkedIn: For profile authentication and data collection
• OpenAI: For AI-powered candidate analysis and search
• Payment Processors: For billing and subscription management
• Cloud Hosting: For infrastructure and data storage

These services have their own privacy policies, and we encourage you to review them.

12. Your California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the CCPA:

• Right to know what personal information we collect, use, and share
• Right to delete personal information (with certain exceptions)
• Right to opt-out of the sale of personal information (we do not sell your data)
• Right to non-discrimination for exercising your privacy rights

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes via email or through the platform. The "Last updated" date at the top indicates when the policy was last revised.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: vitalii@techwavehires.com
• WhatsApp: +34 656 789 091

For GDPR-related inquiries, you also have the right to lodge a complaint with your local data protection authority.